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Manage your files, resources and assets in one place

infoodle's Resources Package gives your organisation a central place to store digital content, manage physical assets and run a lending system — with permission-based access at every level.

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What the Resources Package helps you manage

The Resources Package supports charities, churches and nonprofits that need to organise and share both digital and physical resources — from policy documents and music libraries to equipment stores and toy lending programmes.

  • Digital content libraries — documents, files and media
  • Physical asset catalogues and collections
  • Loan and lending management with automated reminders
  • Member reservations for items and resources
  • Permission-controlled access at every level

Organise resources your way

Structure your resources in a way that makes sense for your organisation, using a flexible hierarchy that scales from a single collection to multiple libraries across different teams or programmes.

Structure:

  • Libraries — the top-level grouping (e.g. Music, HR, Equipment, Books)
  • Catalogues — sub-groupings within a library (e.g. Music: Lyrics, MP3s, Sheet music)
  • Collections — further grouping within a catalogue (e.g. Sheet music: Christmas, Worship, Wedding)
  • Items — individual files or assets within a collection

Store digital content centrally

Keep documents, spreadsheets, audio files, meeting notes and other digital content in one accessible place, organised by library and collection with access controlled by role.

Examples:

  • Policy and governance documents
  • Music files and run sheets
  • Training materials and handbooks
  • Meeting notes and agendas
  • Files up to 50MB each, unlimited total storage

Run a lending programme for physical items

Track physical items that members, volunteers or staff can borrow — with checkout limits, loan durations and automated reminders to prompt returns.

Includes:

  • Checkout limits per person
  • Configurable loan duration
  • Automated reminders when items are due for return
  • Loan history per item and per contact

Let people reserve what they need

Members and authorised users can reserve items in advance, so your team can plan ahead and resources are allocated fairly.

Includes:

  • Item reservations linked to contacts
  • Link items to specific events
  • Kiosk mode for self-service check-in and check-out
Learn more about the infoodle App →

Control who can see and do what

Permission-based access means the right people see the right resources — and nothing more. Manage access at the library, catalogue or collection level, and update it as team members join, change roles or leave.

Includes:

  • Access controlled per library
  • Separate edit and view permissions
  • Assign access to individuals or groups
  • Visible to all users option for open resources

Export and report on your resources

Export library, catalogue and collection data when you need an overview or need to share resource information with funders, auditors or your wider team.

Includes:

  • Export libraries, catalogues and collections
  • Loan history reportable per contact
  • Supports governance and audit requirements

Linked where relevant

Resources connect to other parts of infoodle so your asset and content management stays joined up with the rest of your data.

Resources connect to:

This keeps lending history, member access and resource usage visible alongside the rest of your contact and activity records.

Who uses the Resources Package

Churches

Churches managing music libraries, study resources, policy documents and shared equipment for teams and ministries

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Youth & Family Services

Youth & Family Services running toy libraries, equipment lending or resource programmes for families and participants

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Health & Disability charities

Health & Disability charities lending equipment, managing resource libraries or sharing materials with clients and carers

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Charities and nonprofits

Charities and nonprofits centralising governance documents, training materials and physical assets across their organisation

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See how infoodle
keeps your resources
organised and accessible

Book a demo or start a free trial today.

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